Software for clinics
We build online booking, reminders, intake forms and patient portals for clinics and wellness practices, from a small software studio in central New Jersey. Start with the job that keeps your front desk on the phone. You get a fixed written quote, a preview every week, and you own what we build.
The problem
Most practice owners we talk to recognize a few of these. None of them needs a new practice system to fix. Pick the one that costs your team the most time and start there.
“The phone rings all morning with people booking, moving and cancelling.”
Online booking with live availability and your rules, like minimum notice, plus a sign-in page where patients move their own appointment.
“No-shows leave gaps in the day that nobody can fill.”
A confirmation and a reminder that send themselves by email or text, and a deposit or no-show fee if you want one.
“New patients fill in paper forms in the waiting room and someone types them up later.”
An intake form sent with the booking confirmation, so the details arrive before the first visit. What it asks and where answers are kept is agreed with you first.
“Each practitioner has their own calendar and the front desk juggles all of them.”
Staff and room calendars in one place with buffers between appointments, synced with Google or Outlook so nobody types a booking twice.
“Patients email asking for their receipts and appointment times.”
A private account for each patient with their upcoming visits and invoices, so those questions stop reaching the front desk.
“Nearby searches for our kind of care show the practice down the road first.”
A Google Business Profile and site that state your services, hours and area plainly, so nearby searches can match you.
What people ask for
Each card leads to the full service page. The Web apps page has a working booking flow and patient portal for a made-up physio clinic, with the owner's calendar updating as you book.
How we build for clinics
Senova was founded by Rob La Gravenis, who writes the code. The tools are shaped around your front desk and your practitioners, not a template.
Booking on a phone
The booking flow is designed for small screens first, since a phone is where a lot of booking happens.
Your diary rules
Treatment lengths, buffers, minimum notice and which practitioner offers what, set the way your clinic already works.
Health details on purpose
We agree with you what the app stores and what stays in the system you already use, before any code is written.
A fixed written quote
One price for the agreed scope, with dated milestones. It only changes if the scope does, and only with your OK.
Running costs at cost
Hosting and the database are paid straight to the providers on your own accounts, with no markup from us.
Yours to keep
The code, your data and every account are in your name. If we stop working together, nothing goes with us.
Our work
There's no clinic work to show here yet. These are our own projects, each with a write-up of why it exists and how it was made.
Process
The same four steps whether it's one booking page or booking, reminders and a patient portal together.
Step 1: Tell us what you need
Fill in the two-minute brief or book a short call. Plain words are fine; you don't need a spec.
Step 2: Get a fixed quote
A written scope, a fixed price and a dated plan. Free, with no obligation to go ahead.
Step 3: We build, you review weekly
A private preview link that grows every week. You click through it and tell us what to change.
Step 4: Launch and look after
We go live on accounts in your name, with optional ongoing help if you want it.
Your quote
Every project gets its own written quote before any work starts. For a clinic that usually comes after one call about how a normal day runs, from the first booking to the paid invoice.
The scope
What we'll build, page by page or screen by screen, and what's out of scope, in plain words.
A fixed price
One price for the agreed scope. It only changes if the scope does, and only with your OK.
A dated timeline
When the first preview arrives, when each part lands and when you go live.
What you'll own
The code, the design and every account, in your name from day one.
Running costs, itemised
Hosting, email and any other services listed one by one, paid to each provider at cost.
FAQ
Often, yes. If one already handles your notes, billing and scheduling well, keep it, and we'll tell you so. Custom makes sense around the edges it doesn't cover, like a booking page that matches your site, reminders in your own words, or the forms and reports your team still does by hand.